Accounts Payable Automation

Improve spend management and supplier relations.

Accounts Payable automation (AP automation) utilizes cognitive data capture and ML technology to improve accounts payable operations by automating them. Accounts payable team’s daily work load is a serious challenge. They need to process invoices coming from suppliers, manage expense claims, carry out approvals and payments. Fraud and duplicate checking, legal compliance issues, reporting and audit readiness add more responsibilities. AP automation removes highly time-consuming manual work and helps to increase transparency and control over invoice and spend management.

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How Does Accounts Payable Automation Help?

Although accounts payable (AP) workflow seems to be the same for all companies, we know that there might be crucial differences. So, our solution is built to cover extensive requirements and unique demands at the same time.

Accounts payable automation covers four main steps of AP process:

  • Collecting invoices, receipts etc.
  • Matching & routing
  • Approval & ERP integration
  • Archiving

That’s why AP automation market is growing fastly. Global AP automation market is estimated to be worth USD 2,5 Billion in 2021 and is expected to reach USD 4,7 Billion by 2026. 

Seamless integration to your existing business software is a critical asset of an AP automation solution. Our solution is designed to integrate to most commonly used ERP, DMS and CRM systems.

Benefits of AP Automation

When AP operations are automated, you can eliminate errors inherent to manual processing effortlessly. Other apparent advantages also occur.

  • More efficient AP team
  • No human error, no duplicates
  • Better supplier relations
  • No late payments
  • Better cash flow planning
  • Faster approval cycle
  • Transparent expense management
  • Increased employee satisfaction

onVision Accounts Payable Automation Features

  • ERP Integration

  • Cloud Based

  • Folder Watch & e-mail listener

  • RPA Applications

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AP Automation Definitions and FAQ

Although these two concepts are used interchangeably, there is a difference between them. Invoice automation (also called invoice extraction) is a component of AP automation.

AP automation is a framework under which, several tasks of accounting department is  covered and automated by artificial intelligence. Among these tasks; invoice processing, invoice approval, payment approval, fraud and duplicate checking, vendor management can be named.

Mostly dependent on the complexity of your processes and workflows, there are various levels of automation. While some companies prefer to deploy an end-to-end automation solution, some choose to use limited functions and thereby run a semi-automated system.

Automated invoice processing eliminates manual work during invoice processing. Invoice automation software starts with collecting relevant documents (i.e. invoices). Then the system uses OCR / ICR to extract data from invoices. After classification, data validation follows. Task such as data entry, PO matching, duplicate and fraud check are done by software robots.

Traditional OCR systems need pre-defined rules and templates to process invoices properly. Our solution is powered by AI and is capable of learning by itself and process any unfamiliar invoice type.

AP automation is a profitable investment regardless of whether the number of invoices you process is large or small. It reduces time spent for AP operations drastically and also adds transperancy and fluency.

onVision AP automation solutions can be seamlessly integrated with your existing ERP/DMS/CRM and financial systems.

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